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Police Information Checks

     Costs and Payment Options     
    
Other Services Available     
     Questions and Answers     
     Download the Brochure and Forms

What is a Police Information Check? 
A Police Information Check (PIC), is a detailed criminal and police history, or a confirmation of the absence of any information, based on the personal information provided.  The results will be provided on a Medicine Hat Police Service (MHPS) certificate letter.  This check is based solely on Canada-wide information.

What Systems Are Searched For PIC's? 
The MHPS uses three search mechanisms: 

  • Versadex- Local records of the Applicant’s involvement with the MHPS
  • J.O.I.N.- the Alberta court system (Justice Online Information Network)
  • C.P.I.C.-the Canadian Police Information Center system and RCMP National repository in Ottawa  

This Police Information Check only provides information found at the time of the check, on the above listed systems.  The MHPS does not guarantee completeness of the information, as we are limited to information available on these systems.  This check does not include information found in any other jurisdiction’s local police information systems; nor does it include court information of any other province(s), except convictions registered on the National Repository for Canada. 

Requirements To Obtain a PIC 
Please note that Vulnerable Sector Searches will only be completed for local residents.  If you are not a Medicine Hat resident you need to contact the police agency in your local area.

Individuals over the age of 21 years may apply online at here or may attend in person to the MHPS, 884 2nd Street SE, Medicine Hat, Alberta.  Individuals under the age of 21 years must apply in person. 

Two pieces of government identification must be provided, including both name and date of birth, such as:

One Picture I.D. such as Provincial Drivers Licence, Passport, Citizenship Card, Motor Vehicles Registry Photo ID card, Native Status Card or PALS. 

One other I.D. such as Birth Certificate, Alberta Health Care Card, Immigration Documents or Marriage Certificate.  (Social Insurance Cards are not acceptable as they do not include date of birth)

Police Information Check Disclosures 

  • Criminal Records-Adult and Youth (includes  indictable, dual procedure and summary conviction offences) 
  • Pending and outstanding charges 
  • Outstanding warrants for arrest Canada-wide 
  • Police Files / Information Reports

-Relevant occurrences* 

  • Records of not criminally responsible by reasons of Mental Disorder pursuant to s. 16(1)cc (disclosed if relevant)*
  • Judicial Orders while in effect: -probations, prohibitions, peace bonds**, restraining orders and recognizance conditions
  • Vulnerable Sector Records (pardoned sex offender) 
  • Stay of Proceedings for one year period** 
  • Absolute Discharges for one year period** 
  • Conditional Discharges for three year period** 
  • Alternative Measures for one year period***

 *relevancy refers to the protection of persons, property and any information that could cause an individual or organization, concerns for the safety of individuals, employees or volunteers. 
**period commences from the date of sentencing 
***period commences from court confirmation of disposition completion 


Cost and Payment Options 

  • Online application (available for individuals over 21 years of age)  = $43.00 + $9.95 processing fee
  • In person application (for individuals over 21 years of age) = $63.00 payable by cash, debit or cheque
  • In person applications (for individuals 21 years or younger) = $43.00 payable by cash, debit or cheque 
  • Volunteers $15.00 with agency authorization letter only
  • Volunteers do not receive wages, compensation, goods or services.  Course acceptance, work, field or practicum placements do not qualify as volunteers. 

See below fee table for other services.

How Long Will Processing Take? 
Under normal circumstances, your Police Information Check Certificate will be available for you to pick up from the MHPS in 7 business days.  (This includes the intake day.) However, during peak times processing time may be longer. 
NOTE: You must pick up your PIC in person and present photo I.D. at that time. 

Where Else Can a PIC Be Obtained? 
In Medicine Hat, the Medicine Hat Police Station, located at 884 2nd Street SE, is the only location at this time.  Out of town residents must obtain their PIC at a local police agency in the area where they reside. 

Will My PIC Information Be Sent To Other Agencies? 
No.  All Police Information Checks will be disclosed by way of certificate directly to the applicant at our office.  Any questions and concerns will be answered fully at the time of the disclosure. 


What Other Services are available? 

Service  Fees 
Police Information Checks – All Including . Business & Pawn Shop License .
Taxis License . Pardons . US Waiver . Immigration . Private Investigators
and Security Guards . Locksmith Licensing 
$43.00 + $9.95 processing fee (only available for individuals over 21 years applying online)
$63.00 (for individuals over 21 years applying in person)
$43.00 (for individuals 21 years and younger applying in person)
Police Information Checks – Volunteers do not receive wages, compensation,
goods or services. Course acceptance, work, field or practicum placements do
not qualify as volunteers 
$15.00 


LiveScan submissions (required when unable to clear vulnerable sector search)  $25.00 - collected on behalf of RCMP 
Fingerprinting only – For external use  $50.00 per set ($47.62+$2.38 GST) 
Mail In Police Information Checks (for applicants that qualify)  $65.00
Police Collision Reports and/or Data Reports  $40.00 (plus GST) 
Police Photographs released on CD only  $50.00 (plus GST) 
Police Videos – copy  $50.00 (plus GST) 
Traffic Analyst/Reconstruction Report – Finished  $1,500.00 (plus GST) 
Traffic Analyst/Reconstruction Report – Rough Draft  $200.00 (plus GST) 
Escort Services – Criminal Records & Fingerprinting  $75.00 ($71.43+$3.57 GST) 
Extra Duty Police Officers ($100.00 deposit required)  $100.00 per hour/per officer (plus GST) 
Moving Permits Where police vehicle required (Minimum 3 hours and 2 vehicles)  $110.00 per hour/per vehicle (plus GST) 

***No refunds provided*** 

Medicine Hat Police Service
884 2nd Street SE
Medicine Hat, Alberta 

Monday to Friday 8:00am to 4:30pm 

Police Information Manager & Coordinator:
policeinfo@mhps.ca
phone: 502-8916 


Questions and Answers
Q- What does it mean if my Certificate is stamped with “Please note that the Medicine Hat Police Service does not have access to Police Records in some jurisdiction(s) that this individual has resided in during the previous five years"
A- The application form that you complete will ask for your current address, and any other location that you have resided in for the past 5 years.   The stamp is an indicator that that Medicine Hat Police Service does not have access to background information in some jurisdictions.  

Q- What if I need more than one Certified Certificate? 

A- At regular fee costs, you are entitled to one Certificate at the time you make the application.  If you require numerous copies for resume’ purposes, photo copy the Certificate and instruct the organization that the original is available for review. 

Q-  What is a Vulnerable Sector Records search? 
A-  When a person receives a record suspension, their criminal convictions are sealed and not available, even to Police and the Courts.  The only exception is for sexual offence convictions that are contained within the record suspension.  During a Vulnerable Sector Records search, if the applicant has the same gender and date of birth as an individual(s) whose information is contained within the Vulnerable Sector database, police will only be notified that there is a matter of interest that may assist in the screening of the applicant.  The applicant will be asked to provide their fingerprints so that an electronic search can be completed.  If the applicant has received a pardon for a sexual offence, the RCMP must then seek approval from the Minister of Public Safety and Solicitor General for permission to notify the police of the match.  Once the police have been notified, they would speak with the applicant and ask them to sign a consent form to notify the agency they are wanting to work for of this past occurrence.

Q- Will I be required to provide my fingerprints in order to get a vulnerable sector check?
A- Only cases where the applicants gender and birth date match that of someone who has received a record suspension.  In this case, fingerprints are submitted electronically so they can be checked against the individuals in the secure data base.  Results of this check will be reported back to the Police Service.  The fingerprints are used for comparison purposes only and are destroyed when the check is completed.


Click below to download the Brochure and Forms

Related Files

PIC Information
PIC_Application_–_Revised_May_2017.docx